QMS Software ROI Calculator - SimplerQMS

QMS Software ROI Calculator

Calculate the potential time and cost savings your organization can achieve by implementing SimplerQMS – a fully validated, cloud-based eQMS designed for Life Science companies.

Enter your company details and process data below to calculate your estimated savings.

Quality Staff

Select Currency
USD
EUR
GBP
DKK

Select the currency you would like to use for all cost calculations.

Company Size
5-49
50-200
200+

Select the range of the number of employees in your organization.

Monthly Employee Cost
Enter the average monthly cost of employees involved in quality management activities, including salary, benefits, and overhead.

Monthly Working Hours
Enter the average monthly working hours of employees involved in quality management activities.

Issue Management

Number of Quality Events per Month
Enter the total number of quality events handled monthly, such as CAPAs, nonconformities, complaints, or deviations.

Average Handling Hours per Quality Event
Specify the average time (in hours) required to manage and close one quality event.

Supplier Management

Number of Quality-Critical Suppliers
Enter the number of suppliers critical to product quality (QCS).

Average Documentation Hours per Supplier
Enter the average time spent monthly on supplier documentation and qualification activities.

Number of Supplier Issues per Month
Enter how many supplier-related issues or deviations are typically recorded each month.

Average Handling Hours per Supplier Issue
Specify the average time (in hours) required to address one supplier issue.

Document Management

Number of Active Quality Documents
Enter the number of active, controlled quality documents such as SOPs, work instructions, and others.

Average Hours per Document Update
Specify the average time (in hours) needed to revise, review, and approve one controlled document.

Training Records Management

Number of Training Records per Year
Enter the total number of training records or “read and understood” acknowledgements completed annually.

Average Hours per Training Record
Specify the average time (in hours) required to manage, document, and report one training record.

Audit Management

Number of Audits per Year
Enter the number of internal and external audits conducted annually.

Average Internal Hours per Audit
Enter the average internal time (in hours) required for audit preparation, execution, and follow-up.

Average External Hours per Audit
Specify the average external consultant time (in hours) involved per audit, if applicable.

External Auditor Hourly Cost
Enter the average hourly cost charged by external auditors or consultants for audits.

Total savings approx.
€165,000

Hours saved
approx. 669 hrs

Savings rate
approx. 86%

Document Management
€3,000

Training Management
€112,000

Issue Management
€5,000

Audit Management
€33,000

Supplier Management
€12,000

Access your personalized ROI report to share with stakeholders.

All figures shown are annual estimates based on your inputs and typical SimplerQMS customer results. Actual savings may vary depending on workflows, team size, and current quality management practices.

How Does the QMS Software ROI Calculation Work?

The ROI calculator estimates potential annual savings when transitioning from manual, paper-based quality management to a fully digital, validated eQMS like SimplerQMS. Listed below are the steps explaining how QMS software ROI calculation works.

1. Enter Your Company Information
Provide your company size, team structure, and cost data to establish your current quality management baseline.

2. Add Key Process Details
Input typical volumes and time spent across core quality areas such as Document Control, Training, Supplier Management, Issue Management, and Audits.

3. Apply Industry Benchmarks
The calculator compares your inputs to life science industry averages and typical SimplerQMS customer results to estimate efficiency improvements.

4. View Estimated Annual Savings
Instantly see projected savings in both hours and costs, broken down by process area.

5. Get a Shareable ROI Report
Receive a personalized report you can share with stakeholders or use to explore a tailored business case with the SimplerQMS team.

How QMS Software by SimplerQMS Delivers Real ROI?

SimplerQMS enables measurable efficiency gains and supports compliance across all quality processes.

Here’s how our validated eQMS helps deliver tangible returns on your investment.

Automates Manual Workflows

Replace paper-based document approvals, training tracking, CAPA management, and other quality process management with automated workflows – saving hundreds of administrative hours annually.

Eliminates Validation Effort

Delivered as a fully validated solution (validated according to ISPE GAMP 5 guidelines), SimplerQMS removes the need for costly and time-consuming internal eQMS software validation and re-validation activities.

Reduces Audit Preparation Time

Maintain audit-ready documentation and complete traceability with complete audit trails and FDA 21 CFR Part 11 and EU Annex 11 compliant electronic signatures.

Improves Regulatory Compliance

SimplerQMS supports compliance with GxP, EU MDR/IVDR, ISO 13485, FDA 21 CFR Part 820, ICH Q10, and other life science requirements – minimizing risk and non-compliance costs.

Includes Implementation, Support, and More

Implementation, validation, document migration, and unlimited training are included at no additional cost, providing predictable expenses and faster ROI realization.

Enhances Collaboration and Visibility

Cloud-based access enables seamless collaboration across departments and sites – improving decision-making speed.

Hear How Life Science Companies Achieve ROI with SimplerQMS

Hear from life science organizations that have streamlined quality processes, reduced compliance costs, and achieved measurable ROI with SimplerQMS.

Basic Pharma
Basic Pharma changed its way of working, allowing employees to focus on quality instead of administrative tasks.
Read case study

Minerva Imaging
Minerva Imaging accelerated the employee onboarding and training processes by 50% with SimplerQMS.
Read case study

LiNa Medical
LiNA Medical improved the efficiency of managing regulatory and quality documentation and R&D processes.
Read case study

Frequently Asked Questions

What Is the QMS Software ROI Calculator?
The QMS Software ROI Calculator is an interactive tool that helps life science organizations estimate the potential return on investment (ROI) from implementing SimplerQMS.

Is the QMS Software ROI Calculator Free to Use?
Yes, the QMS software ROI Calculator is completely free to use. You can enter your data, view your estimated savings, and access a personalized ROI report to share with your stakeholders.

How Is ROI Calculated in the QMS Software ROI Calculator?
The ROI calculator uses the standard ROI formula:

ROI = (Total Benefits – Total Costs) / Total Costs × 100%

What Costs Are Considered in the ROI Calculation?
The ROI calculation considers the costs of managing quality processes manually, including the time spent on document updates, training records, supplier documentation, CAPA handling, and audit preparation.

What Benefits Are Included in the QMS ROI Calculation?
The benefits included in the ROI calculation are:

Can I Use an Excel Template for QMS ROI Calculations Instead?
Yes, you can use Microsoft Excel for QMS ROI calculation. The SimplerQMS QMS Software Business Case Template includes a similar ROI calculation model.

What Factors Influence the ROI Results?
Your results depend on factors like company size, number of employees, and current process efficiency.

Who Is the QMS Software ROI Calculator Designed For?
This calculator is designed for Quality Assurance, Regulatory Affairs, and Executive leaders within life science organizations.

Am I Guaranteed to See the ROI Shown in the Calculator?
No, the actual ROI may vary depending on your workflows and implementation, but many customers report higher returns after full adoption.

What Happens After I Get My ROI Report?
You can access your personalized ROI report to share with stakeholders or schedule a consultation with a SimplerQMS specialist.